Business Group on Health 2025 Annual Conference Speaker Toolkit

Key Dates

• January 15, 2025: Agenda is announced
• January - March 2025: Speakers are required to participate in the session preparation calls. A Business Group on Health staff lead is assigned to each session to provide guidance and assist in session development and planning. The staff lead will follow-up with speakers to schedule prep calls. Presentation slides and downloadable materials must be APPROVED by the Business Group.
• February 26, 2025: Early Bird Deadline for Employer registration
• March 14: Sponsor comp and Employer client pass registration deadline
• March 26: Hotel room block deadline
• March 28: Final presentation PowerPoint slides on the 2025 Annual Conference template are due. Sponsor logos may be included on the title slide only. Slides will be shared on the 2025 Annual Conference app with speaker’s permission only.

Dress Code

• Annual Conference dress code: Smart casual
• April 22 Welcome Party at Acme Feed & Seed: Western attire

All speakers’ presentations should be developed using the 2025 Annual Conference PPT Template which can be located in the Speaker Portal

• Font size of at least 16 point (including labels for graphs). Slides should contain no more than 10 lines per slide.
• Presentations should provide original content that has not been presented within the past 90 days to an employer audience, be supported with references where needed and include:
• Current strategic expert insights.
• Employer‐relevant strategies and tactics, including tips and lessons learned.
• Cross‐employer benchmarks or comparisons, when possible.
• Applicable outcomes data (e.g., clinical, health and well-being, productivity, business performance).

• Speakers may not make disparaging comments about another company in their slides or remarks.
• Presentations with marketing content or promotions will not be permitted.
• Logos should be limited to the title slide for each session.
• Seed Questions: Attendees may need a moment to craft their questions after digesting the information presented. Prepare seed questions to spark participation and conversations during the Q&A portion of the session.
• The Business Group on Health 2025 Annual Conference audience appreciates hearing from their fellow employers. Please plan and assign presentation time to allow for active participation from the employer speaker as well as conversation with the audience.
• Annual Conference sponsors, speakers and attendees are prohibited from audio or video recording at the conference. Recordings, or portion thereof, produced by the conference AV team will not be available to sponsors or speakers.

Speakers are responsible for making their own hotel reservation directly with the speaker room block at the hotel. Only registered 2025 Annual Conference speakers and attendees may reserve rooms.

Room Block Policy

The 2025 Annual Conference room block at the Renaissance Nashville Hotel is available to registered conference attendees only. The 3 registrant per company limit for health industry partners also applies to the room block. The link to make reservations is included in your conference registration confirmation email.

• Preferred Hotel: Renaissance Nashville Hotel
• Room Rate: $299 plus tax / per night
• Group rate may be available 3 days pre- and post- official event dates, subject to availability
• Hotel Check-In: 4:00 pm
• Hotel Check- Out: 11:00 am
• Luggage Storage:  The hotel offers baggage storage at the bell desk
• This hotel does not provide shuttle service

Airport Information

• Nashville International Airport
• 1 Terminal Dr., Nashville, TN 37214
• Taxi: Airport to Hotel: 15 min
• Train: Airport to Hotel: 53 min

We encourage you to share your participation with your social networks. The optimal time to do so is in early 2025, leading up to the conference in April. To get started, see below for suggested language and accompanying images for social posts, but feel free to customize the message as you see fit.

Suggested Message: Join us at the Business Group on Health 2025 Annual Conference in Nashville, TN, April 22-24, 2025. Alongside strategic health care decision-makers, we will engage in discussions about cost and delivery, well-being and workforce strategy. Learn more about the #BusinessGroupAnnualConference here: https://www.businessgrouphealth.org/annual-conference.

Social Media Graphics

LinkedIn: 1200 x 628 px

Twitter: 1024 x 512 px

Email Banner: 955 x 263 px